Privacy Policy

 

This page explains the privacy policy that covers the use and protection of information submitted by visitors. If you wish to register, make transactions, or send emails containing personal information to us, this information will be stored in the Joint Mock Interview Committee database, and the use of the information is limited to internal matters related to Mock Interview event. 

Cookies

Cookies generated by the web server will only be used to gather information to identify your future visits. These cookies will not record data permanently and will not be stored on your computer's hard drive. They will be deleted as soon as you leave this website.

Log Information

When you browse the Mock Interview portal, our web server will automatically record information sent by your internet browser when visiting a web page. These server logs will record information such as your web request, internet protocol address, type and language of your web browser, date and time of your request, and cookies that can identify your internet browser.

Data Protection

State-of-the-art technology, including data encryption, is used to protect the submitted data, and strict security standards are applied to prevent unauthorized access. We always ensure that any form of data transaction on this website is protected with the latest security standards and follows reasonable cybersecurity guidelines.

Storage Security

All electronic storage and transmission of personal data will be protected and stored using appropriate security technologies. All Mock Interview event data is stored in data center facilities with strict controls, as well as local computers with full disk encryption.

Collected Information

No personal information will be collected when you browse this Mock Interview portal unless it is voluntarily submitted through specific facilities that are protected within this website.

Inquiries or Complaints

If you have any questions or complaints regarding the privacy policy or this website, you can contact us through the feedback section provided on this website.

PDPA NOTICE

When you partake in any capacity, such as being a panel member, helper, vendor, or visitor, in any events managed under the committee, there are certain situations where payments, fund transfers, or data processing are involved, these transactions are considered 'commercial transactions' under the scope of the Personal Data Protection Act 2010. This implies that the handling of personal data during these transactions is regulated by the provisions outlined in that act.

What Types of Personal Data Do We Collect from You?

Depending on your levels of participation, such as panels, helpers, associates, visitors or vendors, personal data we collect from you may include:

  • Your identification details such as name, occupation, identification card number, age, and basic banking account information.
  • Your contact details such as address (home, office, or billing), email, telephone number, and any other relationship details provided to us from time to time.
  • Your education history such as the name of your university, your course, and the scope of your studies.
  • Your occupational history or experience such as the name of the institution you work at, your position in the institution, and the fields you work in.
  • Other personal data that may be required as additional information during your dealings with us as third-party vendors.
  • The personal data requested by us from you may be mandatory or voluntary (depending on the type registration). Mandatory fields for personal data will be marked accordingly in the form used to collect your personal data. If you choose not to provide any mandatory personal data as required or withdraw your consent to process any mandatory personal data, you agree that we have the right to discontinue the provision of any of your participations without any liability to you.

 

How Do We Collect Your Personal Information?

Directly from you:

We collect the personal data that you submit to us when you participate in Mock Interview Events managed by our joint committee whether as panel, associate, helpers or registered visitor. We also collect your personal information when you contact us for inquiry. This includes the personal data you provide when you:

  • Submit any application forms along with supporting documents.
  • Contact us via telephone, email, postal mail, fax, or in person.
  • Participate in participants surveys conducted by us.

When you use our website(s):

We may collect your personal data automatically when you visit our website(s). This includes:

  • Information about your usage of our products and services, such as browser type, operating system, platform, IP address, cookies, language, and your geographical location.
  • Information collected through the use of 'cookies'. 'Cookies' are small pieces of information that are automatically stored on a web browser on someone's computer and can be retrieved by that website. Such information may include, for example, user passwords stored so that they do not have to be retyped for subsequent visits to that website.

 

Why Do We Collect Your Personal Information?

Your personal data is collected for the following purposes:

  • To assist in interview group formation, as well matching you with suitable candidates.
  • To communicate with you regarding the services you have requested or offered, or to process any applications, inquiries, or other communications from you to us.
  • To manage your interests or facilities with us.
  • To provide training materials to improve our framework within the committee.
  • To provide better communication based on your historical involvement in the mock interview event organized by our Joint Committee.
  • To comply with any requirements for disclosure imposed on us.
  • To provide any internal statistics, analysis, or reports for the purpose of analyzing or data mining your transactions with us, improving our event, and developing new ideas for future events.
  • To comply with any legal provisions, court orders or tribunals, or any directives from government authorities or statutory bodies.

 

To Whom Do We Disclose Your Personal Information?

Your personal data will generally not be disclosed outside of the joint committee organization members and its executive subcommittee for any purposes other than the purposes for which it was collected. However, there may be circumstances where your personal data will be disclosed to organizing MRSM for record keeping and financial reimbursement purposes.

Some payment methods are carried out in collaboration with specific third parties. We need to disclose your personal data to them to provide these services to you. This may involve other financial institutions, merchants, or entities involved in electronic fund transfers.

We may share your personal data with any third parties for whom we have an obligation to make disclosures under any legal provisions or as required by any statutory authorities.

What Are Your Rights and Choices?

You may request details of all your personal data held by us, or request correction or updating of such personal data, by contacting us via any of our committee members stated in the portal.

We will try out best to comply with requests for access to data or requests for correction of data within a period of 7 days from the date of receiving your request, complete with all the necessary details, or within any other timeframe stipulated under the PDPA. Please note that the right to access and correct your personal data is not absolute and is subject to the PDPA provisions.

When you apply for access to or correction of any personal data held by us, we may request information such as your name, identification number, address, and other relevant details to verify your identity. We reserve the right to deny access to your personal data or refuse to correct your personal data if we are unable to verify your identity, if the requested information is confidential, or if we receive repeated requests for the same information. In any case, we will inform you of the reasons why we are unable to fulfill your request.

If there are any changes to your personal data, it is your responsibility to inform us of such changes.

You may limit or withdraw your consent to us processing your personal data by sending a written notice to any of our business representatives listed on the contact us page.

 

How We Ensure the Security of Your Personal Data

We will take reasonable steps to ensure that your personal data held by us is protected against any loss, misuse, alteration, unauthorized or accidental access or disclosure, alteration, or destruction.

Our website(s) may contain links to other websites controlled by third parties. Please note that we are not responsible for the privacy practices of those other websites. We are not responsible for how these other companies or organizations collect, use, disclose, or protect the information you provide to them. This notice applies only to information collected by the website(s) under our control. If you choose to access third-party websites linked to our website(s), you do so at your own risk and are subject to any terms of service or privacy policies (if any) associated with those third-party websites.

 

Inquiries

You may contact committee through our appointed representative at the contact details below for the following purposes:

  • For any inquiries or complaints regarding your personal data;
  • To submit a Personal Data Access Request or Personal Data Correction Request in complete form;
  • and to exercise any other options provided to you under this Notice.